1. Information We Collect

We collect information you provide directly to us, such as when you create an account, set up an interview campaign, or contact us for support. This includes:

Account information (name, email address, company name)
Candidate information submitted through interview invitations
Interview responses including video, audio, and text answers
Résumés and supporting documents uploaded to the platform
Usage data and interaction logs within the platform

2. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our services
Process interview sessions and generate AI-powered evaluations
Communicate with you about your account and our services
Ensure the security and integrity of our platform
Comply with legal obligations

3. Data Storage and Security

Your data is stored securely on AWS infrastructure. Interview recordings and documents are stored in encrypted S3 buckets with access controls. We use industry-standard encryption for data in transit and at rest.

We retain interview data for as long as your account is active or as needed to provide services. You may request deletion of your data at any time by contacting us.

4. AI Processing

HireMinds uses AI models to analyze interview responses and generate evaluation reports. Interview content (transcripts and responses) may be processed by our AI pipeline to produce scores and recommendations. We do not use your data to train third-party AI models without your explicit consent.

5. Sharing of Information

We do not sell your personal information. We may share information with:

Service providers who assist in operating our platform (AWS, cloud infrastructure)
Members of your organization who have been granted access
Law enforcement or regulators when required by law

6. Candidate Rights

Candidates who complete interviews through HireMinds have the right to:

Know what data was collected during their interview
Request a copy of their interview data
Request deletion of their data
Withdraw consent for processing where applicable

To exercise these rights, please contact the organization that invited you to the interview, or reach us directly at the address below.

7. Cookies

We use essential cookies to maintain your session and authentication state. We do not use third-party advertising cookies. You can disable cookies in your browser settings, though this may affect platform functionality.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page with an updated date. Continued use of the platform after changes constitutes acceptance of the updated policy.

9. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at our contact page.